HomePluginsThe Best WordPress Documentation Plugins and Themes
The Best WordPress Documentation Plugins and Themes
September 16, 2022
Searching for the best WordPress documentation plugins and themes to help you offer documentation or support content on your site?
If you want to offer documentation, there are a few different routes that you can take:
You can use an off-the-rack WordPress documentation plugin to add a knowledge base/documentation hub to your existing site.
You can use a dedicated WordPress documentation theme to create a new WordPress install entirely for your documentation. For example, you could offer your documentation at docs.yoursite.com, which is an approach that a lot of sites use.
You can use the DIY approach and add your documentation as either posts, pages, or a dedicated custom post type. In this case, you still might want some plugins to enhance the experience, such as adding a table of contents to your documentation.
In this post, we’re going to share the best plugins and themes that can help you implement any one of the use cases above.
To make that happen, we’re going to divide these tools into three categories:
All-in-one WordPress documentation plugins
WordPress knowledge base themes
Individual plugins to enhance documentation-centric sites
Let’s dig in!
Best WordPress Documentation Plugins for All-in-One Functionality
If you just want to use a single plugin to add all the important features you need for documentation, the plugins in this first category are where you want to start.
Because these are documentation plugins, you can easily add them to your existing WordPress install. They’ll also adapt the styling of your existing theme to ensure a cohesive design, though you might want to tweak things here and there.
For example, you could use these plugins to create a dedicated documentation hub at yoursite.com/docs that uses the same design as the rest of your site.
In contrast to the previous two plugins, weDocs is a more lightweight documentation plugin that offers all the core features that you need, but lacks some of the more advanced features and analytics tools.
It can work fine for simple documentation use cases, but the previous plugins might be better options if you’re willing to pay to create the absolute best documentation experience for your users.
You can add your content using the native WordPress editor and organize articles using categories and drag-and-drop.
Then, weDocs will organize them in a frontend interface, which still includes some useful features such as article helpfulness ratings.
However, it lacks features such as live search suggestions, advanced search analytics, and some others.
Price: 100% free
Best WordPress Documentation Themes to Create Standalone Documentation
The documentation plugins above are great if you want to add a documentation hub to your existing site.
However, a lot of businesses prefer to use standalone sites for documentation. For example, you’ll see a lot of businesses use subdomains such as docs.yoursite.com. While these subdomain documentation hubs do link back to the main site, they’re separate entities.
KnowAll is a dedicated WordPress documentation theme from the same developer as the Heroic Knowledge Base plugin above.
In fact, it relies on the Heroic Knowledge Base plugin to power the core documentation functionality, so you get access to all the same features that you saw in the Heroic Knowledge Base section above.
The key difference, though, is that those features are integrated into a pre-made design powered by the theme.
If you want to add documentation to your existing site, use the Heroic Knowledge Base plugin.
If you want to create a standalone documentation hub with its own design, the KnowAll theme might be a better option.
You get KnowAll at no extra cost with your purchase of Heroic Knowledge Base, so you can always wait to make your decision.
Price: From $149 for Heroic Knowledge Base (the theme is free with your purchase)
Docy is a dedicated WordPress documentation theme that’s available via ThemeForest.
In addition to stylish designs, it also offers built-in features to help you manage all of your documentation articles on the backend.
On the frontend, you also get advanced features such as a built-in table of contents and live search suggestions.
It also offers deep compatibility with the bbPress forum plugin, which is helpful if you want to include a support forum as part of your documentation hub.
Best WordPress Plugins to Enhance Documentation Sites
In this last category, we’re going to take a look at some more narrowly focused plugins that don’t offer all-in-one documentation functionality like the first group of plugins but nonetheless can be handy for documentation-centric sites.
In some cases, you might want to pair these plugins with your dedicated documentation plugin or theme to offer improved functionality for users on the front end or admins in the back end.
Or, you could also use these plugins to enhance a DIY solution. For example, you could create your own custom post type for documentation content and then use these plugins to add helpful functionality. To help you do this, a custom content plugin like Toolset can be really handy.
See any custom information in the table, such as custom fields that you’ve added with Toolset or ACF. For example, if you have different versions of a product, you could display whether the documentation article applies to version 1.0 or version 2.0.
It lets you use drag-and-drop to rearrange your pages or hierarchical custom post types from inside your WordPress dashboard. This can be really handy for organizing your articles and managing the structure of your documentation.